Application and budget


Applications are submitted through RJ’s application system. Familiarise yourself with the application form while reading the instructions below.

The application must contain the following parts:


Write the summary in Swedish and English. The summary may contain up to 1,500 characters including spaces and should explain why the research task is important, its purpose and how it will be conducted. Formulate the summary so that a layperson can understand it. If the application is approved, the summary will be posted on RJ’s website.

Project description

Write the project description in English and formulate it to allow RJ’s multidisciplinary review panel to assess its scientific quality. The description may contain up to 15,000 characters including spaces and is to present:

  • The research question
  • The purpose
  • The theory and method
  • The contribution to the international research front
  • A plan explaining how RJ Sabbatical will allow the completion of research already at an advanced stage and how this will result in a manuscript ready to be published
  • Previously completed work along with any remaining work to be done
  • The time and place for the planned sabbatical abroad
  • How the stay abroad can lead to international contacts and collaboration of benefit for the home institution even after the RJ Sabbatical has been concluded
  • A short curriculum vitae with details on the applicant’s current position
  • Whether and, if so, how RJ’s grant will be combined with research time included in the researcher’s position at the home institution.


  • List costs for salary and employer’s social-insurance contribution top-up (LKP).
  • List costs related to the sabbatical abroad (including any costs for accompanying family members) under Operating costs. RJ awards up to SEK 55,000/month for listed expenses during the RJ Sabbatical period and assumes that the grant administrator, as the responsible employer, will cover any costs beyond this amount.
  • Specify costs for disseminating results, including those for open access and production support.
  • Do not list any indirect costs or university-wide fees (e.g., IT, premises and administration) in the application.
  • RJ adds an additional amount to each grant for indirect costs and costs of premises based on RJ’s own model for determining such costs. This also includes costs arising at other research units, both in Sweden and abroad.

Budget specification

Write the budget specification in Swedish or English. Specify and explain all budgeted costs. Unspecified or unexplained expenses will not be approved.

The grant administrator must approve the application, and the project leader and head of department or equivalent must sign the application. Mail the pages with the budget and signatures to RJ, or email these to the responsible research manager no later than one week after the deadline. RJ will process only signed applications.

If RJ awards a grant to your project and if your project generates, collects or uses digital data, you should have a data management plan in place from the start. This plan is not submitted to RJ.

Through their signatures, the project leader and the head of department guarantee that any necessary data management plan will be in place at the start of the project and that it will be updated as needed through the project period. Read more about data management plans or contact your university. All Swedish higher education institutions have the resources to support researchers in managing digital data.