Follow-up, Focused initiatives
Every year, RJ follows up all the projects in various focused initiatives.
The follow-up is carried out by external experts, usually when roughly one year's funding for the project remains. The project leader is then given the opportunity to receive views from the experts in the course of the project. For RJ's secretariat, the follow-up represents important feedback on the work.
The purpose of the follow-ups is to:
- check that the project is going as planned
- note significant deviations from the project plan
- give the go-ahead for continuing the project.
The follow-up is in writing, but may also take the form of a 'project visit', when the external experts meet the project leader to discuss the project. The project visit provides feedback for the project leader, both at the time of the actual visit and afterwards in written form. Examples of questions asked are: 'Is the project plan being followed or has the project changed direction?' 'What are the most important results of the project, as far as it can be judged at present?' 'Does the project have international ties and in that case what are they?' and 'What is the publication strategy for the project?'
RJ's Chief Executive decides on whether to approve the follow-up or whether an in-depth evaluation is required. An in-depth evaluation may result in the project grant being withdrawn or reduced in size.